Digital Signature Instructions:
Adobe’s digital signature locks the fields and identifies the signer. It has the same legal status as a written signature on paper. In order to digitally sign this document you must have a valid email address. These instructions will take you through the process.
- When you click on the Signature field a dialogue box appears. If you already have a digital ID number you are familiar with the process and don’t need these directions. If you don’t choose New ID from the drop down list.
- A new dialogue box will appear and click on “A new digital ID I want to create now. Click next on the bottom right corner.
- A new dialogue box will appear choose New PKCS#12 digital ID file. This is the default option. Click next on the bottom right corner.
- A new dialogue box will appear and you should fill in the text fields. An “Organizational Unit “ is your department . You can leave that blank. Put your company name in the “Organization Name.” Enter your email into the Email Address. Leave the default settings and don’t check the enable Unicode support. Click next on the bottom right corner.
- The software creates a file on your hard drive in the same folder that your adobe reader is located. You can out it in a different location as you or your IT people prefer.
- Create a password. As soon as you do make sure you also copy it in another location. Click the finish button. You can now use this digital signature for this document and other documents you may want to sign in the future.
- A new dialogue box will appear and you can now sign the document. It will default to the digital signature you just created and you must enter the password. You can also change the appearance and add a digital image of your own signature or even a logo.
- Click sign. A new dialogue box will appear. You will be asked to save the file. Once you save the file the fields are locked and you cannot make any changes. If you discover a mistake you would have to re-keystroke the entire file. We highly recommend that you save the file to a slightly different name – adding the phrase “signed copy” or something similar. Then you will preserve the original copy that you can re-sign if you need to make changes.
- Email the signed copy to the broker.